Stanford
Office of Student Engagement

Dormant Status and Renewal

What does it mean for an organization to be considered “dormant?”

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Organizations that have not registered by the following deadlines are considered dormant

If your organization is going dormant you should

  • Complete the Voluntary Student Organization Operations Application on CardinalEngage to let OSE know the status of your organization.
  • Schedule a meeting with OSE so we can assist you with the transition of your organization and the storage of your organization’s documents on our CampusGroups online platform.
  • If you are a chapter of a national organization, notify them and you should not be participating in programming, decision making, etc. while the org is dormant.
  • You no longer need to participate in mandatory trainings.

 

A dormant organization can be defined as temporarily inactive or inoperative if:

  • Did not meet the deadline to re-register the Monday of NSO week
  • Does not have a minimum of five members, including at least President and Financial Officer. Members must be currently enrolled students in a degree granting program. Students taking an LOA are not considered currently enrolled. Students taking a flex quarter are considered enrolled.
  • Not meeting, conducting programming, applying for university funding, etc.
  • If you are dormant for more than three quarters, your organization will become unrecognized
    • Space and funding is only available for recognized student organizations
Decorative accent featuring eight dots representing the eight Neighborhood colors.

 

After three quarters of dormancy, student organizations will become unrecognized and will need to apply as a new organization.