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The deadline to request off-campus fundraising approval for the 2024-2025 academic year has been extended to Monday, June 17, 2024.

Palm fronds, tree, main quad. Credit: newslibrary@stanford.edu

The Stanford Fund Partnership Program FAQ

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Explore frequently asked questions regarding the Stanford Fund Partnership Program. 

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  • How much funding is awarded each year? The Partnership Program awards close to $700,000 to eligible student organizations every year. The majority of these awards are given out in the Spring application cycle. When possible, an application cycle is also administered in the fall to allow newer groups to join the program, but the funding amounts awarded are much smaller.
  • How much money can an organization receive? Organizations can request up to $10,000. However, keep in mind that OSE has to optimize funding for student groups at large by balancing funding requests that meet criteria with the resources available. Please see our guidelines for budgeting to learn what is generally considered reasonable for each category and what has been approved in the past.
  • What does applying entail and how does an organization do it? Funding applications are completed and submitted via GrantEd. An organization's financial officer should complete the application in cooperation with the organization's leadership team. Financial officers will need to complete the course TSF Partnership Program: Application Training and Program Expectations in STARS before completing funding applications to determine if their funding requests meet Partnership Program criteria. Organizations may also meet with an OSE staff member to receive guidance about the application process, request funding metrics, and ask questions about funding criteria. All applications must be submitted prior to the given funding cycle's deadline. OSE will contact organizations once application decisions have been made. Organizations whose applications have been approved will be contacted by the Partnership Program coordinator to discuss program expectations and volunteer opportunities.
  • How can an organization use its allocated funds? Can it reallocate among existing funding lines? Can the organization use funding towards something it didn’t initially request? Organizations should use allocated funds for the purposes designated in their original funding applications and as approved by OSE. If an organization would like to reallocate funding among existing funding lines, it may do so after receiving permission from OSE. OSE will need to confirm that the reallocation meets program criteria and that the organization has a compelling reason for requesting the reallocation. This applies to all program funding regardless of the cycle in which it was awarded. Organizations should contact OSE with any questions regarding approved use of funds. 
  • How can an organization find out how much funding it has? Organizations can see their approved funding by logging on to GrantEd.
  • How does payment work? Once an application cycle has concluded, the financial officers of organizations whose funding request have been approved can submit request for reimbursement to GrantEd. When financial officers are selecting an expense funding line, they should select The Stanford Fund instead of the default (ASSU funds). Once a request has been submitted, Stanford Student Enterprises staff will review the organization's budget and determine fi the request aligns with the funding for which the organization was approved. 
  • How do groups engage with the Partnership Program? In the weeks following funding application decisions, the Partnership Program coordinator will connect with organizations whose requests have been approved to discuss program expectations and opportunities. The coordinator is the best resource for anything related to engagement.
  • Does funding roll over at the end of the year? Organizations' funding does not roll over into the next year, so organizations should plan to use the entirety of their annual funding within the academic year.
  • What if an organization receives funding and then later in the year realizes it does not need all of it? Can the organization give some of the funds back? Yes. Organizations that realize they have excess funds can contact OSE to make a modification.
  • What’s expected of a club/organization if it becomes part of the Partnership Program? Each club/organization will be notified of engagement opportunities throughout the year. (Don't worry! The Stanford Fund does most of the coordinating.) The Partnership Program coordinator will reach out to organizations to help them select opportunities and sign up to participate.