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Band Run, 2023, Credit: Nikolas Liepins/Ethography

Event Planning

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There are steps to creating a successful event. The OSE has put together this section to provide help in planning an event/gathering on-campus. Access important resources like the planning calendar, CardinalEngage, and more. Remember that all events need to be registered in CardinalEngage. 

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Steps to Planning An Event

  • Step 1: Review the planning calendar, book a space, get money, and event planning guidelines tabs below to give you an idea of possibilities and protocols. 
  • Step 2: Register your event in Cardinal Engage
  • Step 3: Wait for a status update.  If your event is considered a major event, you will be assigned a checklist and an advisor to help guide you through the process. 
  • Step 4: If your event is approved you are clear to advertise and move forward with your event. 
Frost Music and Arts Festival Photos, 2023. Credit: Nikolas Liepins / Ethography

Event Planning Guidelines

Recognized student organizations have the privilege of sponsoring events in the name of Stanford provided that they follow university policy, stay true to their approved mission and scope and work in close coordination with the university. 

Students run through a rehearsal of the dance elements in the play Spring Awakening in the newly refurbished Roble Dance Studio. Credit:  Linda A. Cicero / Stanford News Service

Book a Space

This information is ONLY provided for Stanford recognized student organizations that want to book event space.

Get Money

Money is an important aspect of event planning that must be considered. Here are some resources, suggestions, off-campus fundraising opportunities, and more that may provide useful as you begin to plan.

David Freeland of the L.A. Dance Project takes questions from the dancers. Credit: inda A. Cicero / Stanford News Service

Submit Work Orders

Whether it’s unlocking the room or running the projector, many services must be coordinated to ensure the success of your event. Here’s a guide to requesting various support services and equipment.