Submit Work Orders
Whether it’s unlocking the room or running the projector, many services must be coordinated to ensure the success of your event. Here’s a guide to requesting various support services and equipment.

University Service Providers
Services | Provider | Request Process | Lead Time |
---|---|---|---|
Indoor Cleaning * Academic spaces with expected attendees of 50 or more require a cleaning work order, regardless of who attends. * Works orders to unlock space are not necessary. If the venue is locked, please call (650) 723-2281. *Custodial estimates available or via email to custodial@stanford.edu.
|
650.723.7888 |
For instructions please visit this website.
** For large events that take place over the course of multiple days and rooms, a meeting with C&W Services and OSE will be required at least 3 weeks in advance for quoting and scheduling indoor cleaning. Please stop by OSE to schedule this meeting. |
5 - 10 Days |
Equipment Rental Technical Services Labor |
650.723.2285 |
|
7-14 Days |
Sprinkler Shutoff |
650.723.3050 |
|
5 - 10 Days |
Spider Boxes Additional Electrical Needs |
|
5 - 10 Days | |
Fire Extinguisher/Fire Retardant | Environmental Health and Safety |
|
5 Days |
Charter Buses Parking |
Parking & Transportation Services 650.723.9362 |
|
30 Days |
Recycling Composting Dumpsters Garbage Cans Debris Boxes for Garbage and Recyclables |
PSSI (Peninsula Sanitary Service, Inc.)/ Recycling 650.321.4236 |
Tips: PSSI will service recycling bins during event if requested. Grounds will service the garbage cans if outside (not in Athletics/Medical Buildings UG2 will service if indoors). If indoors, please submit one work order at https://lbre.stanford.edu/bgm for UG2 and PSSI. If outdoors, please submit two work orders for PSSI and Grounds. |
5 - 10 Days |
Event Security |
650.723-9633 |
|
7 - 10 Days |
Online Ticketing Member Dues |
|
5 - 7 Days | |
Printed Tickets |
|
7 - 10 Days | |
Medical Services |
|
14 - 20 Days |
- Purchase Orders requests are submitted by your group's financial officer via GrantEd
- If requesting "Pick-up" on purchase orders, hand deliver to Bonair Siding
- SU - 13 forms are available from the CapGroup in the ASSU/SSE Office (First floor, Old Union)
Tips: PTA Number for Customer Funded Work Requests
For Customer Funded Work Requests use the ASSU PTA 1036515-1-ATCKB:
- Project: 1036515
- Task: 1
- Award: ATCKB
- Route: 1
- Percentage: 100%
- Approver: Patrick, O'Neal (*Please note...O'Neal is his first name)
- Notes to Approver: Include your ASSU number, group name, and which account to charge if you have more than one
Tips: Working with Event Services
- Request an estimate well in advance, even before your space is confirmed
- Be clear about the services and equipment you need
- Know when a technician is required for your venue
- Submit your final approval and paperwork to CapGroup with enough lead time
Tips: Working with UG2 Custodial Services and Grounds
- Know when cleanup is required
- Learn how to fill out a work order
- Get emergency contact info from Building and Grounds Maintenance
Off-campus Vendors
Students can contract outside vendors (e.g. caterers, technical services) unless the venue manager states otherwise. If you plan to do this, be sure to read about negotiating and signing contracts.