Submit Work Orders

Indoor Cleaning

•  Academic spaces with expected attendees of 50 or more require a cleaning work order, regardless of who attends.

• Works orders to unlock space are not necessary.  If the venue is locked, please call 650.723.2281.

• Custodial estimates available or via email.

UG2 Custodial Services

• 650.723.7888
• custodial@stanford.edu

For instructions please visit here

1. Ensure space is confirmed.
2. Submit a Work Request with O'Neal Patrick (ASSU ) as the approver, using the PTA (Project, Task, Award): 1036515-1-ATCKB.
   Include the 4 digit ASSU Account Number and the name of the Financial Officer in the description. 
3. To make changes or cancel a request, please e-mail, referencing the work request number. Please visit this website to learn how to check on a status of a work order.

** For large events that take place over the course of multiple days and rooms, a meeting with UG2 and OSE will be required at least 3 weeks in advance for quoting and scheduling indoor cleaning. Please stop by OSE to schedule this meeting.

Equipment Rental

• Technical Services
• Labor

Event Services

• 650.723.2285
• Email Event Services

1. Ensure space is confirmed.
2. Submit an Event Services request. Include the 4 digit ASSU Account Number and the name of the Financial Officer in the description. Watch this video for a 'How-to' on submitting the event request.
3. Financial Officer submits a Purchase Order with an Event Services estimate through GrantEd.
4. ASSU will e-mail approved purchase order to Event Services.
5. Event Services will send a confirmation email to the student organization.

Sprinkler Shutoff

• Grounds Maintenance
• Exterior Trash Pick-Up

Grounds Services

• 650.723.3050
• Email Grounds Services

1. Ensure space is confirmed.
2. Review service rates
3. Submit a Work Request.

Spider Boxes

• Additional Electrical Needs

1. Ensure space is confirmed.
2. Review services.
3. Submit a Work Request.

1. Ensure space is confirmed.
2. Submit a Work Request

Charter Buses

• Parking

Parking & Transportation Services

• 650.723.9362
• Email Parking & Transportation Services

1. Ensure space is confirmed.
2. Obtain estimate from department.
3. Request a charter reservation by entering your email into the Charter request login and filling out the form

Recycling

• Composting
• Dumpsters
• Garbage Cans
• Debris Boxes for Garbage and Recyclables

PSSI (Peninsula Sanitary Service, Inc.)/ Recycling

• 650.321.4236
• Contact PSSI

• Ensure space is confirmed.
• Review service rates / requirements.
• Follow the guide to Submit a Work Request.
• If requesting recycling, specify bottles and cans recycling, mixed paper recycling or food waste composting.

Tips

• PSSI will service recycling bins during event if requested. Grounds will service the garbage cans if outside (not in Athletics/Medical Buildings UG2 will service if indoors).
• If indoors, please submit one work order at https://lbre.stanford.edu/bgm for UG2 and PSSI. If outdoors, please submit two work orders for PSSI and Grounds.

Public Safety

• 650.723-9633

1. Ensure space is confirmed.
2. Submit a Security Services Request Form with O'Neal Patrick (ASSU ) as the approver, using the PTA (Project, Task, Award): 1036515-1-ATCKB.
   Include the 4 digit ASSU Account Number and the name of the Financial Officer in the description.
3. Financial Officer submits a Purchase Order with an estimaterequest through GrantEd.
4. ASSU will e-mail if approved to Public Safety.

Online Ticketing

• Member Dues

1. Fill out the Stanford Eventbrite form:

• GSB Student Organizations
• SLS Student Organizations
• All Other Voluntary Student Organizations

1. Determine ticket needs (number, general or reserved seating)
2. File for a ticket request online
3. Read and Sign Ticketing Contract from STO
4. Submit a Purchase Order with the contract from STO to ASSU for approval
5. Deliver approved PO to STO

1. Email the group using the contact info on their request page.