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Student Org Privileges & Expectations

With university recognition Stanford recognized student organizations have access to many university resources and privileges. With those privileges come many responsibilities and expectations that student organizations should uphold. 

Expectations for Student Organizations

All Recognized Student Organizations (VSOs and FSL orgs)

  • Maintain and follow your university approved mission, purpose and constitution.
  • Ensure all leaders and members are currently registered in a degree-granting program at Stanford and that leaders are selected via a democratically run process consistent with your approved constitution.
  • Make group decisions that reflect university goals and student needs.
  • Offer broad access to all students. 
  • Offer programs that are targeted primarily to students
  • Maintain autonomy from off-campus organizations.
  • Know and faithfully follow university policies and practices.
  • Comply with federal, state and local laws.
  • Know and faithfully follow all ASSU funding guidelines. Submit all reimbursements in a timely basis and by required deadlines.
  • Fundraise off-campus only in support of the university’s policy regarding off-campus fundraising.
  • Except for summer, president and financial officer must reside on campus during their tenure.
  • Manage organization funds wisely and ethically with sound accounting practices. 
  • Actively communicate with the university, especially in regards to high-impact activities, emergencies and any area of concern.
  • Fully cooperate with requests for information or assistance by university staff.

All but FSL Orgs

  • Re-register by the Friday after commencement, annually.
  • Bank all organizational funds with ASSU/SSE CapGroup.
  • Maintain at least ten members, including three to serve in leadership roles, commonly referred to as "Authorized Representatives."

Privileges for Student Organizations

  • Use of the Stanford name and logos.
  • Use of university facilities.
  • Access to university and ASSU funding.
  • ASSU banking services through Stanford Student Enterprises.
  • University website space. 
  • General university insurance. 
  • Access to audiovisual, technical and similar services. 
  • Ability to hold benefit fundraisers.
  • Advice and consultation from OSE, the ASSU and many other university departments.
  • The ability to publicize on Events at Stanford.
  • OSE coordinated workshops for party planning, funding, event planning, banking, etc.

Note: Informal groups of students do not have the privileges of university recognized student organizations.  They cannot use the Stanford name, hold events at Stanford, receive university or ASSU funding, raise money in the name of Stanford or represent Stanford in any way.

Other Policies