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Renew a Dormant Organization


What does it mean for an organization to be considered “dormant”

A dormant organization can be defined as temporarily inactive or inoperative if:

  • Did not meet the registration deadlines outlined below

  • Does not have a minimum of five members, including at least President and Financial Officer. Members must be currently enrolled students in a degree granting program. Students taking an LOA are not considered currently enrolled. Students taking a flex quarter are considered enrolled.

  • Not meeting, conducting programming, applying for university funding, etc.

Organizations that have not registered by the following deadlines are considered dormant:

  • Spring deadline is the Friday after commencement and allows you to operate over the summer and register events and space beginning in late spring and summer for the next academic year.

  • Fall deadline opens September 1 and ends Sunday at the end of Week 3.

If your organization is going dormant you should:

  • Complete this google form to let OSE know the status of your organization

  • Schedule a meeting with OSE so we can assist you with the transition of your organization and the storage of your organization’s documents on our CampusGroups online platform.

  • If you are a chapter of a national organization, notify them and you should not be participating in programming, decision making, etc. while the org is dormant

  • You no longer need to participate in mandatory trainings

What does it mean for an organization to be considered “inactive”

  • Any organization that is dormant for two years is considered inactive by OSE & ASSU

  • Any remaining funds will be transferred to the account listed on your VSO constitution.

How to reactivate an org that has been dormant for less than two years:

How to reactivate an inactive organization after being dormant for two years: