We are here to support you in planning meaningful events that aligns with Stanford’s educational mission. When it comes to working companies, the line becomes blurred between what is educational and what is commercial. Access to Stanford’s resources, from funding to venues, is a privilege that recognized VSOs enjoy. At times, off-campus entities may try to use a group’s VSO status to access these resources for free or in exchange for favors such as donations. This is called fronting and is strictly prohibited. As a not-for-profit entity, Stanford’s resources cannot be used to promote the commercial and marketing interests of off-campus entities.
If you are hosting an event that involves an off-campus company, it is important to curate the program such that it aligns with the University’s educational mission. See below for tips on how to make your event educational and not commercial.
Info sessions, recruiting sessions, and promotional events are commercial events and cannot be hosted or sponsored by student VSOs. If a company is interested in hosting such an event, they must connect with BEAM, Stanford Career Education. BEAM works with employers across industries to plan and host a variety of events including career fairs and industry mixers each year. See below for more information.
Student organizations can bring representatives from off-campus companies and non-profit organizations to assist students with career exploration provided that the events are planned as educational activities and not recruiting sessions. This distinction is important to protecting the University's tax-exempt status.
The purpose of the event is educational:
The event is student-led:
Tips for making your event educational
Flyers and promotional materials
Student organizations cannot host or sponsor commercial events such as info sessions and recruiting events for off-campus entities, including product showcase by off-campus testing companies (e.g. Kaplan, Princeton Review, etc.). However, if an event is hosted independently by a company after completing the correct steps, VSOs can publicize such events among their membership provided that it aligns with the organization’s scope.
Employers are allowed to host info sessions on campus to provide students with information about the company and available internships or job opportunities, if the event follows University policies. To host an info session, the company should contact BEAM and create an account on Handshake, if they do not have one already. BEAM usually responds to these requests within 1-2 business days.
BEAM, Stanford Career Education, is the on-campus organization approved to plan and host employer recruiting events. BEAM works with employers across industries to plan and host a variety of events including Career Fairs and Industry Mixers each year. These events are created and planned based upon student interests, industry trends and recruiting cycles. Check Handshake or reach out to BEAM to learn about events that are relevant to your student organization members.
If your organization would like to partner with BEAM on one of their existing events, or has an idea for a new event, please reach out to BEAM. BEAM will review all requests and provide feedback within two weeks. No student organization is allowed to host an employer recruiting event without formal approval from BEAM.