Advertising and Publicity
- Advertising cannot occur until the event has been approved and the facility has been confirmed.
- All publicity materials must clearly identify the on-campus sponsor.
- The name of the campus sponsor must be the most prominent copy.
- Any off-campus sponsor must be approved in the advance and should be included in smaller type and in a less prominent spot.
- All marketing materials for events, especially public events should have a statement about how to request accommodations. The following statement should be used: If you need a disability-related accommodation or wheelchair access information, please contact: Sheila Sanchez/Diversity and Access Office at (650) 725-0326 or email: firstname.lastname@example.org. Requests should be made by _____ (date usually at least one week in advance of the event)
- Campus kiosks.
- Bulletin boards in or outside that are posted for general posting. Please note that many departments do not permit unrelated materials on their bulletin boards.
- The sides of the blocks in White Plaza.
- Some campus residences allow posting but since each residence has their own policy you must check first.
Note: Groups will be charged for posting of materials in unapproved places or for failing to remove them after their event is over.
- Banners hung on building walls (including Hoover Tower) or between trees.
- Flyers posted on building doors, building windows, campus street signs, trees, trash cans, or paved walking surfaces.
- Flyers taped to the ground in White Plaza or anywhere else on campus.
- Flyers posted in the residences that are not in compliance with the residence's posting policy.
Related Policies and Resources
Some good online publicity resources: