Whether it’s unlocking the room or running the projector, many services must be coordinated to ensure the success of your event. Here’s a guide to requesting various support services and equipment.
Services | Provider | Request Process | Lead Time |
---|---|---|---|
Indoor Cleaning * Academic spaces with expected attendees of 50 or more require a cleaning work order, regardless of who attends. * Works orders to unlock space are not necessary. If the venue is locked, please call (650) 723-2281. *Custodial estimates available or via email to custodial@stanford.edu.
|
650.723.7888 custodial@stanford.edu |
For instructions please visit this website.
** For large events that take place over the course of multiple days and rooms, a meeting with C&W Services and OSE will be required at least 3 weeks in advance for quoting and scheduling indoor cleaning. Please stop by OSE to schedule this meeting. |
5 - 10 Days |
Equipment Rental Technical Services Labor |
650.723.2285 eventservices@stanford.edu |
|
7-14 Days |
Sprinkler Shutoff Grounds Maintenance Exterior Trash Pick-Up |
650.723.3050 grounds-admin@bonair.stanford.edu |
|
5 - 10 Days |
Spider Boxes Additional Electrical Needs |
|
5 - 10 Days | |
Fire Extinguisher/Fire Retardant | Environmental Health and Safety |
|
5 Days |
Charter Buses Parking |
Parking & Transportation Services 650.723.9362 charterbus@stanford.edu |
|
30 Days |
Recycling Composting Dumpsters Garbage Cans Debris Boxes for Garbage and Recyclables |
PSSI (Peninsula Sanitary Service, Inc.)/ Recycling 650.321.4236 recycling@stanford.edu |
Tips: PSSI will service recycling bins during event if requested. Grounds will service the garbage cans if outside (not in Athletics/Medical Buildings DTZ will service if indoors). If indoors, please submit one work order at http://bgm.stanford.edu for DTZ and PSSI. If outdoors, please submit two work orders for PSSI and Grounds. |
5 - 10 Days |
Event Security |
650.723-9633 |
|
7 - 10 Days |
Online Ticketing Member Dues |
|
5 - 7 Days | |
Printed Tickets |
|
7 - 10 Days | |
Medical Services |
|
14 - 20 Days |
For Customer Funded Work Requests use the ASSU PTA 1036515-1-ATCKB:
Students can contract outside vendors (e.g. caterers, technical services) unless the venue manager states otherwise. If you plan to do this, be sure to read about negotiating and signing contracts.