Use actual quotes for space, tech, food, lodging, travel, etc. in your budget.
Negotiate artist fees after receiving preliminary University approval. Inquire about what the inital fee quoted includes.
Keep in mind that high profile artists, or those with a large, Bay Area following, may require additional security and liability insurance. Obtain an estimate from the Department of Public Safety early if you think your event may require security.
See sample budget on OSE website for guidance.
Exhaust on-campus funding sources prior to off-campus sources.
ASSU funding usually requires that your event is free for Stanford students.
You must have 80% of all necessary funds in your account before your event can be approved, a contract is signed, or the event is advertised.
If soliciting funds form multiple departments, plan on at least 4-6 weeks for transfers. To expedite the process, give your potential funder the ASSU "holding number" and your VSO's account number right away.
Have one person keep track of all funding requests, offers, and transfers.
Request funds early! The earlier you raise funds, the more flexibility you will have in your program format.
Student orgs cannot make offers or contractual commitments over $500 without OSE approval. See Contract Policy.
Submit your event for University approval ASAP.
VSOs may discuss, but do not commit to any plans until you have funds, space, and OSE approval.