Stanford
Office of Student Engagement
Lunar New Year Celebration | Credit: Jack Tse

Working With Minors

Youth Programs Policy 

To ensure that California law and university policy are followed, all youth programs must consult with and receive approval from the university through the Office of Student Engagement.

This applies to student organizations sponsoring youth programs (any non-Stanford student under the age of 18), on/off-campus or as part of an online program. This is true for all programs whether they are planned for a few hours or overnight. Summer programs involving minors are not permitted.

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What is ePOM?

The Protection of Minors Management System (ePOM) is your sole resource for registering minors programs and activities, uploading required documents, and monitoring policy requirements. All programs and activities covered by the Protection of Minors policy must be registered through ePOM.

ePOM users include the following two roles:

  • Program Sponsor: The Program Sponsor is responsible for ensuring that all requirements under the Protection of Minors policy are met.  Please see the complete definition and list of requirements on the Program Sponsor page.
  • Program Administrator: An employee who is delegated by the Program Sponsor the role of ensuring all required information is submitted to the Protection of Minors Management System. The Program Sponsor remains responsible for meeting all policy requirements.

Schedule an Appointment with an Advisor

After reviewing the available information online, the next step is to schedule an appointment with an advisor at OSE by emailing studentengagement@stanford.edu. Following the protocol the university has created is imperative to the protection of minors. 

The advisor will guide student organizations through the training, waivers, applications, and other materials required to run a successful youth program.

Schedule an Appointment

Forms and Other Resources

Lunar New Year Celebration | Credit: Jack Tse