Domestic Travel Policies
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Last updated: Oct 16, 2024
Domestic travel, including overnight travel, for student groups representing Stanford University is permitted. Travel, in the name of your student group, must be aligned with the pre-approved scope of activities in your constitution on file with OSE in CardinalEngage.
- It is recommended to book refundable flights and hotels/lodging when reasonable. When purchasing nonrefundable tickets, consider purchasing travel insurance.
The student leader is responsible for
- Collecting the Stanford University waiver from each participant prior to departure, if:
- traveling outside the 150-mile radius
- overnight stays
- or engages in higher risk activities (i.e. adventure sports, etc.)
- Making sure that participants do not exceed the capacity of the lodging (hotel, AirBnb, etc.). Any damages will be billed to the participants.
- Confirming the funds are in your account with your financial officer prior to making any financial commitments.
- Making it clear with participants, prior to departure, who bears responsibility in covering travel costs.