Tree Mail Week 4: Pumpkin Spice Flavored Deadlines
HEY CARD!
Welcome to week 4! Or should I say, welcome to week boo👻! The midterm scaries are coming up, and I am the first to admit this will be a spooky week with work 🙀. I wanted to give a special shoutout to Stanford Men’s and Women’s Soccer for giving us some fantastic wins this weekend. No. 1 Virginia went down to Stanford’s Women's soccer⚽️🌲, and that was such a thrilling game. With that, I also wanted to thank you all for showing up to LEGO Mania 🏗️🧱 and enjoying our events so far!!
If you are sad you missed our latest events, don’t be. This Saturday, October 18th, we present … Explore the Bay: California’s Great America 🎉!!! Don’t miss out on this thrilling opportunity 🎢🎠🎟️.
I hope you all destroy your midterms, as we hopefully destroy FSU in football. 🏈🏟️
Miguel Tejeda - Class of 2026
Deadline Checklist:
☐ 10/27/25 — The Stanford Fund (TSF)
☐ 10/31/25 — Hazing training
☐ October* — Mandatory student org trainings
These are the upcoming deadlines for student orgs you should be aware of that are due this month. If you missed previous communications or need more information, please scroll down for the official training listings.
*All student orgs are in contact with OSE advisors to complete this requirement in October.
Stanford Identity Review for Student Orgs
When promoting your student organization, there are specific guidelines for using the Stanford name and logo that must be followed. Logos must comply with the Stanford Identity Guide.
Stanford’s logos may not be placed alongside, combined with, or incorporated into another logo or design, including the Block “S” with tree.
All student organizations must submit their logos for review by Friday, October 24.
Submit your logo for review at bit.ly/vso_logo
Need help?
Attend Zoom Office Hours for Jack Tse, OSE Communications Designer on Friday, October 17th, and Friday, October 24th at 1pm.
Planning Calendar for Student Event Planners
To make your event planning easier, the Office of Student Engagement works with other Stanford entities to provide insights into major campus events. For the most up-to-date information, you should confirm with their communications or check the official Stanford Events website.
The Training Listings:
Hazing Training
As part of your leadership role you are required to review important policies and complete online training modules.
You are required to have 5 leaders of your student organization complete an online program designed to educate you on hazing and its related harms, how to report incidents of hazing, and how to be an upstander. Please follow the directions below to complete this requirement.
- Complete the StandUp to Hazing 20-minute online training. Make sure you complete the two feedback forms at the end to receive credit for completion. We recommend taking this course using Google Chrome and enabling pop-ups. Contact stophazing@stanford.edu for any technical support or questions.
- Visit the resources available at stophazing.stanford.edu to learn more about our university approach to hazing prevention, education, and adjudication.
- Complete the training by 10/31/25.
- Failure to meet this requirement may result in a delay in approval for your student organization’s events.
- In the event your leadership team is less than 5, general members may complete the course on behalf of your organization.
- If a leadership member has completed the course as part of their involvement in another group, they do not need to take the training again. Their participation can satisfy the requirement for your organization as well.
- Any questions about compliance with this requirement may be directed to studentengagement@stanford.edu
Mandatory Student Organization Trainings
The Office of Student Engagement (OSE) will be hosting required Mandatory Student Organization Trainings from October 6 to October 16, 2025.
Each VSO must send at least one officer to attend the 30-minute training via zoom.
We’ll cover:
- OSE Core Policies
- Hazing (Deadline for Recognized Student Orgs 10/31/25)
- Membership Requirements
- Event Registration + Navigating CardinalEngage
Attendance is required to host events for the 2025-2026 school year.
The Stanford Fund (TSF) Partnership Program
Applications are now open for the Fall 2025 round, providing funding for Winter and Spring 2026. We encourage VSOs who meet the funding criteria to apply! This round is only open to undergraduate groups who missed the Spring 2025 application. For questions about the funding application, contact tsfpartnership@stanford.edu.
Further details about the application process can be found on the OSE website. Please make sure to thoroughly review the process and deadlines and plan accordingly:
- October 6: STARS Training and Application Opens
- STARS training must be completed by October 27 at 12pm (noon) to be provided access to the application on GrantEd
- October 27: Application Closes at 11:59 PM (midnight)
- No applications will be accepted after this date.
- October 27 - October 31 : OSE Review Period
- November 3 - November 7: Revision Period
- November 7: Final Application Due at 11:59 PM (midnight)
- Week of November 17: Notification of Funding Allocations
- (funding available to use Winter and Spring quarters)
