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Student Activities Fair

Stanford Virtual Activities Fair

 

The Student Activities Fair is a fantastic opportunity for students to get involved in campus life and learn about the diverse student organizations that make Stanford a vibrant and inviting community!

  • The Undergraduate Student Activities Fair was held on September 17 - 18, 2020.
  • The Graduate Student Activities Fair will be held on Tuesday, October 27, 2020 from 10:00am - 6:00pm PST.

This year's fair will be conducted through an online platform, CampusGroups and students can sign in using their SUNet IDs. The platform is being used for fair purposes only and will shut down on October 31st.

Check out our FAQs for additional details on participation, preparation, and more!


FAQ for Graduate Fair

When and where is the Virtual Activities Fair?

  • The live event will be held through an online platform, CampusGroups, on Tuesday, October 27th from 10am to 6pm PST - this is when all registered orgs will be active! 
  • Students can sign into the fair using their SUNet IDs
  • No portion of the fair will be conducted in-person
  • All orgs and attendees should keep in mind that the event will be conducted on Pacific Standard Time - orgs may want to think about scheduling AM and PM meet & greets to accommodate those in different time zones
  • Orgs are not required to be active throughout the entire 8-hour event
  • CampusGroups is being used for fair purposes only and will shut down on October 31st.

Is the Virtual Grad Fair aimed solely at graduate students?

  • Yes. The fair on Tuesday, October 27th will be solely for graduate students. A fair for the undergrad community was held on September 17-18, 2020

I'm an attendee and I can't make the fair - is there still a way for me to learn about all the Stanford orgs?

  • Yes!
  • Attendees will have access to the platform prior to the live event to visit booths, see schedules, and learn about orgs ahead of time: pre-event access is all day from Friday, October 23rd to Monday, October 26th
  • To ensure everyone has an opportunity to learn about all the registered orgs, attendees will continue to have access after the live event: post-event access is all day from Wednesday, October 28th to Friday, October 30th

Who will be at the Virtual Activities Fair?

  • We expect over 100 VSOs to attend! Visit the platform on October 23th to check out the registered orgs! (Graduate School of Business (GSB) and Law School orgs will not be present. Please contact their offices to learn about involvement opportunities.)

Who can host a booth at the fair?

  • All registered and fully active grad and mixed membership VSOs are welcome to participate!
  • If you are not representing an OSE registered student organization, you cannot host a booth
  • Orgs that have not completed university registration will NOT be able to participate - you should be fully re-registered with OSE to participate. Contact studentengagement@stanford.edu to update officer information and constitutions

How much does it cost to host a booth?

  • The fair is free and sponsored by ASSU!

Why should my org participate in the fair?

  • Student orgs consistently serve as an essential source of community for incoming and current students. In a time of online learning, VSOs are now more important than ever. The Virtual Activities Fair is a perfect opportunity for orgs to connect with students, strengthen relationships and foster community

How can my org register for the fair?

  • All OSE registered student organizations and the Presidents, Vice Presidents/Co-Presidents and Financial Officers will be automatically registered to the Fair and are invited to build their booths the week of Monday, October 12th. After signing in to CampusGroups, the 3 authorized officers will have the ability to add additional club representatives to staff their booths

How should my org prepare for the fair?

  • Check out this video tutorial on how to customize your org's booth and our best practices guide for staffing a booth at the fair!
  • Student leaders: Join the #activities-fair Slack channel in the Stanford VSO Leaders workspace to ask questions or request help!
  • Orgs have freedom to set their own schedule of attendance within the 10am to 6pm timespan. If your org solidifies its schedule in advance, add the information to your booth to help students map their schedule prior to the fair

I'm a student looking to join a VSO, how should I approach the fair?


*You may not sell anything to students attending the fair

Contact us at studentengagement@stanford.edu with any suggestions, questions, comments, or concerns.

 

FAQ for Undergrad Fair

 

When and where is the Virtual Activities Fair?

  •  The live event will be held through an online platform, CampusGroups, on September 17th and 18th from 10am to 6pm PST - this is when all registered orgs will be active!
  •  Undergraduate students can sign into the fair using their SUNet IDs.
  •  No portion of the fair will be conducted in person.
  •  All orgs and attendees should keep in mind that the event will be conducted on Pacific Standard Time - orgs may want to think about scheduling AM and PM meet & greets to accommodate those in different time zones
  •  Orgs are not required to be active throughout the entire 2-day event 

 

Is the Virtual Activities fair aimed solely at undergraduates?

  •  Yes. This fall, the fair will be solely for undergraduates. We were hoping to include new graduate students in our fair this year, but due to technical delays, we cannot invite graduate students this fall. Depending on feedback from this virtual experience, we will look to see if there are other ways to engage with graduate students. If your group consists of both graduate and undergraduate students, you are still welcome to set-up a booth. If it is just graduate students, please do not set-up a booth, as grads will NOT have access to your booth or the fair.

 

I'm an attendee and I can't make the fair - is there still a way for me to learn about all the Stanford orgs?

  •  Yes!
  •  Attendees will have access to the platform prior to the live event to visit booths, see schedules, and learn about orgs ahead of time: pre-event access is all day from Monday, September 14th to Wednesday, September 16th
  •  To ensure everyone has an opportunity to learn about all the registered orgs, attendees will continue to have access for one week after the live event: post-event access is all day from September 19th to September 25th

Who will be at the Virtual Activities Fair?

  •  We expect over 400 VSOs to attend! Visit the platform on September 14th to check out the registered orgs!

 

Who can host a booth at the fair?

  •  All registered and fully active VSOs and Greek orgs are welcome to participate!
  •  If you are not representing an OSE registered student organization, you cannot host a booth
  •  Orgs that have not completed university registration will NOT be able to participate - you should be fully re-registered with the university by August 31st to participate. Contact studentengagement@stanford.edu to update officer information and constitutions

How much does it cost to host a booth?

  •  This year' Virtual Activities Fair is free and sponsored by ASSU!

Why should my org participate in the fair?

  •  Student orgs consistently serve as an essential source of community for incoming and current students. In a time of online learning, VSOs are now more important than ever. The Virtual Activities Fair is a perfect opportunity for orgs to connect with students and strengthen relationships and foster community

How can my org register for the fair?

2018 Activities Fair

  •  All OSE registered student organizations and the Presidents, Vice Presidents/Co-Presidents and Financial Officers will be automatically registered to the Fair and are invited to build their booths the week of Monday, September 7 via email. After logging in to the system, the 3 leaders will have the ability to add additional club representatives to staff their booths

How should my org prepare for the fair?

  •  Check out this video tutorial on how to customize your org's booth and our best practices guide for staffing a booth at the Virtual Student Activities Fair!
  •  Student leaders: Join the #activitiesfair Slack channel in the VSO Leaders workspace to ask questions or request help!
  •  Orgs have freedom to set their own schedule of attendance within the 10am to 6pm timespan each day. If your org solidifies its schedule in advance, add the information to your booth to help students map their schedule prior to the fair

I'm a student looking to join a VSO, how should I approach the fair?

 

*You may not sell anything to students attending the fair

Contact us at studentengagement@stanford.edu with any suggestions, questions, comments, or concerns.