The Stanford Fund Partnership Program Criteria

Should my organization apply?

Student Org Criteria

• Consists mainly of undergraduate students and has activities that largely draw an undergraduate audience.
• Is a well-established organization that meets regularly, has a strong leadership transition, a good track record of communicating with its members and the university, and a strong record of meeting deadlines.
• Possesses a strong interest in connecting with alumni and stewarding alumni donations. 
• Is in good standing with the university and is currently recognized with OSE or the FSL. 

Overarching Criteria

All proposed activities and programs should

• Enhance undergraduate student life.
• Actively support the educational mission and goals of the Univeristy and the Stanford Fund. 
• Have a broad appeal to undergraduate students, be well publicized, broadly open and generally free to Stanford students. 
• Proposed activities must fully meet and embrace university policy. 
• All activities and events cannot occur until a quarter after you are accepted into the participation program for any given academic year. 

What is Funded

Given the large demand for funding, the Partnership Program has established funding priorities that are intended to supplement other readily available ASSU and university funding. Whenever possible we attempt to fund both A and B categories, although often giving category A the highest priority. *Please request all funding rounded to the nearest dollar.

TSF Funding Categories

Funding Priority: Category A

• Travel: Domestic trips where students represent Stanford as an organization. A cap on the number of participants may be required. Airfare, mileage, logding, ground transportation, and registration fees are acceptable. **For 2022-2023 travel funding will be considered and approved but usage will be based on university guidelines and policies released during the academic year - refer to university health alerts** 
  • Official national competitions (max 1 per quarter) generally available for groups who have been approved to compete
  • Regional competitions usually required to qualify for nationals (max 1 per quarter) generally available for groups who have been approved to compete
  • Annual academic conferences hosted by a national professional organization directly related to the mission of your org, offered on either a national or regional level (max conference a year).  Organizations can send up to four people to national conferences and eight to a regional conference. Available for pre-professional or academic orgs only. 
  • Performance tours (max 1 per year). Available for arts orgs only. 
  • For gas reimbursements refer to mileage reimbursement rates in FO manual for calculations when requesting
• Community Service: A direct service event held on-or off-campus (in the local area) that actively involves campus service partners and meets Haas principles for effective and ethical service. Facility, food for attendees, janitorial, security, supplies, tech/event services, and transportation for attendees are all permissable.   Examples inlcude Splash, Girls Teaching Girls to Code, or the like. Available to all orgs. 
• Capital Equipment: Capital items that have a significant cost, a life of at least three years and will remain with the group for at least three years are permitted. Such expenditures must be directly related to the organization's mission and core activities. All such equipment will become part of a Joint Equipment Pool (through ASSU and the University). Examples include major sound equipment. Available to all orgs.
•  Graduation Programs*: Funding available for faciilty, technical, security, custodial costs, food, printing, and modest supplies. Given the high costs of these events, an admission charge is permissible). Examples include Nuestra Graduation and Black Graduation.
• Benefit Fundraisers Programs*: Funding avaialable for facility, technical, security and custodial costs only. Ticket charges for benefit fundraising events are permissible but student tickets must be offered at a lower rate than others.  Examples include Dance Marathon or Relay for Life. 
• Social Awareness/Philantropy Programs*: Funding is available for faciilty, technical, security, custodial costs, and modest supplies, but not food. Examples include Green Week​ and Domestic Violence Prevention Week
• Arts Performances*: Funding available for facility fees, technical charges, campus security, custodial, marketing and publicity, licensing fees, modest supplies, and modestly priced decorations
• ​Cultural Performances or Celebrations*: ​Funding available for facility fees, technical charges, campus security, custodial, marketing and publicity, licensing fees, cultural food, modest supplies, and modestly priced decorations

*These five types of major annual events are typically held on campus in auditoria or large multi-purposes spaces that have a long-standing proven track record over a number of years. They have broad appeal to all undergraduates. Honoraria costs are excluded. One per quarter. 

Note: In rare circumstances, the Stanford Fund Partnership will consider funding expenses for a program held off-campus because no comparable university space is available.

Funding Priority: Category B

• Publications: Publications that are of broad interest to undergraduate students and are broadly distributed. Only includes printing costs. Available to media/publications orgs only.
• Recordings: Album recording including studio time, editing/mixing, production, and technician fees. Available to arts - music orgs only.
• Events (Available to all orgs)
  • Major anniversary celebration is an event designed to include organization alumni in a celebration of a major organization anniversary. The event must be held on campus (facility cost capped at $1000) and can include food (up to $10 per person). A ticket price for non-students is permissible but student attendance should be free.
  • New member welcome events (one a year) targeted to undergraduate students. Facility costs (capped at $1000) and modest food expenses are acceptable. Welcome event food will be permissible up to 100 people @ $5 per student.
  • End-of-year recognition programs (one year), targeted to undergraduate students. Facility costs (capped at $1000) and modest food expenses are acceptable. Recognition event food will be permissible up to 75 people at @ $10 per student.
• Costumes, uniforms, props, and specialized equipment: Costumes and props should remain with the org from year to year are permitted, although your org will have to indicate where they will be stored. Includes tuning of musical instruments. Specialized equipment will become part of a Joint Equipment Pool (through ASSU and the University). Property that is owned by an individual is not funded (for example t-shirts). Examples include musical instruments, specialized athletic equipment, uniforms/costumes that are kept with the organization, and non-capital sound equipment for frequent performances. Available to all orgs.
• Certifications: The costs of instruction for required certifications directly related to an approved student organization's mission and scope. Student participants should have sufficient time to use their certification in subsequent group activities. Examples include:  CPR, first aid, fingerprinting and wilderness first aid. Available to all orgs.
• Practice Space and Storage Space: Rental costs for specialized practice/rehearsals or storage space for props, costumes and other equipment when no other acceptable university space is available. Available to all orgs. 
• League Fees/Referee Fees: Paying for league dues or referees for games and events on campus. Available to athletic orgs only. 

Exclusions

• Items for personal use or individual benefit such as t-shirts.
• Most food, except for cultural events where food is a major component, community service activities, and the smaller events outline in category B.
• Alcohol (or any event at which it is served).
• Salaries (for student leaders or coaches).
• Cash awards.
• Membership dues to national organizations.
• Events that already occurred.