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 Linda A. Cicero / Stanford News Service

Plan an Event

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There are steps to creating a successful event. The OSE has put together this section to provide help in planning an event/gathering on-campus. Access important resources like the planning calendar, CardinalEngage, and more. Remember that all events need to be registered in CardinalEngage

Steps to plan an event

Step 1:  Review the planning calendar, book a space, get money, and event planning guidelines tabs below to give you an idea of possibilities and protocols. 

Step 2: Register your event in Cardinal Engage

Step 3: Wait for a status update.  If your event is considered a major event, you will be assigned a checklist and an advisor to help guide you through the process. 

Step 4: If your event is approved you are clear to advertise and move forward with your event. 

David Freeland of the L.A. Dance Project takes questions from the dancers. Credit: inda A. Cicero / Stanford News Service

Planning Calendar

View the Office of Student Engagement's planning calendar as you begin the process of setting up your own event. 

Students run through a rehearsal of the dance elements in the play Spring Awakening in the newly refurbished Roble Dance Studio. Credit:  Linda A. Cicero / Stanford News Service

Book a Space

This information is ONLY provided for Stanford recognized student organizations that want to book event space.

 As part of the shutdown of the CoGen facility, a ceremonial dollar was exchanged for the keys to the facility.ogen. Credit:  Linda A. Cicero / Stanford News Service

Get Money

Money is an important aspect of event planning that must be considered. Here are some resources, suggestions, off-campus fundraising opportunities, and more that may provide useful as you begin to plan.

 Stanford University, Bing Concert Hall, interior hall Location: Stanford CA, Architect: Ennead Architects. Credit:  Jeff Goldberg

Event Planning Guidelines

Recognized student organizations have the privilege of sponsoring events in the name of Stanford provided that they follow university policy, stay true to their approved mission and scope and work in close coordination with the university.