Trovix Training for Hiring Managers

How do I log into Trovix?

Type recruit.trovix.com/stanford into your internet browser window
IE if on a PC, Firefox or Safari if on a MAC.
Enter your SUnet ID @stanford.edu
Password is, search (case sensitive)

You should change your password.  It is recommended that you do not use your SUnet password to access the Trovix database.

What do I do if I forget my password?

If you have access to Trovix and have previously established a Trovix self help password retrieval question, go to the Trovix log in page and click, “password help”.  If this doesn’t work, submit a HelpSU Ticket.

How do I request OSE’s assistance to fill my requisition?

Please contact Stanford Search Group (SSG) if you require direct placement assistance.

• For Stanford Search Group contact:

Carmen Jacinto

Sr. Professional Staff Recruitment Consultant

736-8343

hiring@stanford.edu

Please contact Stanford Temps if you require temporary/casual assistance.

• For Stanford Temps contact:

Jeanette Lindsay

Recruiter

723-4075

lindsay2@stanford.edu

Please visit our website at ose.stanford.edu

 

How do I access one of my requisitions?

When you are in the Trovix “home page”, type your name in the box entitled, “Jobs For”
Search by requisition status go to the drop down in the box entitled, “Status”
To select by date, go to the drop down in the box entitled, “Date”

I know I have an open requisition.  Why can’t I find it in Trovix?

Your HRA/HRM must submit a HelpSU Ticket to request that you be granted  hiring manager  “permissions” to access Trovix
Your HRA/HRM must include your name as the “hiring manager” on the requisition 

I work in a large organization with multiple departments.  Why can’t I see all of the requisitions in each department within my organization?

You can only see requisitions that your HRA/HRM has associated you with.  Refer to Number 2 above.

Subject: Hiring Managers Trovix 3.O.1.4578 Changes

Effective May 19, 2008

 Advantages:

1. “Docx” (MS Office 2007) resumes will be read on a go-forward basis by the Trovix System. If you are on a MAC, please check in with your local IT team for information about DocX and MAC compatibility.

2. The HOME PAGE TAB will include My Tasks, My Jobs and My Candidates for easier tracking. There is an ACCOUNT TAB option to default back to the original JOBS list.

3. The CANDIDATE DETAIL page will have a vertical vs. horizontal view data for easier reading.

4. The ACCOUNT TAB, List Preferences section is enhanced.

What will remain the same?

5. Hiring Managers will receive one automated email that will provide linked access to all daily resumes.

6. Hiring managers will receive resumes in their original format (when the applicant chooses to “upload” a resume into the system).

7. Hiring managers will be able to “rate” candidates.  (Please refer to your local unit).

8. All involved in the hiring process (hiring managers, OSE recruiters, and HR staff) will be able to concurrently review applicant information.

9. 24/7 (with the exception of system maintenance) access to jobs and resumes.

10. All hiring managers will receive resume notification email alerts.

Regards,

The Office of Staff Employment and HR Data Services